Privacy
notice.

1. About this privacy notice

Bole Michael Football Club & Academy respects the privacy of players, parents and guardians, coaches, staff, visitors and other people who communicate with us through our website or academy activities.

This Privacy Notice explains what personal information we may collect, why we collect it, how we use it, how we protect it, and how you can contact us about your information.

2. Information we collect

We collect personal information only when it is reasonably necessary for the operation of the academy, responding to enquiries, registration and player-related activities.

Information submitted through our player trial or registration forms may include:

• Parent or guardian name
• Player name
• Player date of birth
• Parent or guardian telephone number
• Email address
• Preferred football program
• Information provided in the enquiry message
• Confirmation of parental or guardian authority where applicable

We may also receive information that you voluntarily provide when contacting the academy by email, telephone or other communication channels.

3. How we use personal information

We may use the information we receive to:

• Respond to trial and registration enquiries
• Determine the appropriate age group or program
• Arrange training sessions and trials
• Communicate with parents or guardians
• Manage academy programs and player participation
• Provide information about schedules or important changes
• Support player development and academy administration
• Maintain appropriate safeguarding and administrative records
• Respond to questions or requests sent to the academy

4. Children's information

Bole Michael Football Club & Academy provides football programs for young players, including children and young people under the age of 18.

We take children's privacy and safeguarding seriously. Where a player is under 18, registration and trial enquiries should be submitted by a parent, legal guardian or another person who has appropriate authority to act on the player's behalf.

We aim to collect only information that is reasonably necessary for the relevant football, registration, communication, safeguarding and administrative purposes.

Access to children's personal information should be limited to authorised individuals who need the information for their responsibilities within the academy.

5. Photographs and videos

Football activities may sometimes be photographed or recorded for legitimate academy communications, promotional materials, news, social media or website content.

Where photographs or videos identify children or young players, the academy will seek appropriate parental or guardian consent where required and will consider the player's safety and privacy before publication.

Parents or guardians who have questions or concerns about the use of a player's photograph or video may contact the academy.

6. How we protect information

We take reasonable administrative and technical measures to protect personal information against unauthorised access, inappropriate use, loss or disclosure.

Personal information should only be accessible to people who have a legitimate reason to use it for academy-related duties.

However, no website, email service or electronic storage system can be guaranteed to be completely secure.

7. Email and third-party services

Information submitted through our online forms may be processed using third-party website, hosting, form-processing or email services in order to deliver the information to the academy.

These services may process submitted information on behalf of the academy. We aim to use reputable services and to limit the information shared to what is necessary for the relevant purpose.

If our website begins using additional services such as online payments, analytics, registration platforms or other external systems, this Privacy Notice may be updated to reflect those practices.

8. Data retention

We retain personal information only for as long as it is reasonably necessary for the purpose for which it was collected, including registration, communication, safeguarding, administration and legitimate record-keeping requirements.

When information is no longer reasonably required, we will take appropriate steps to delete it or otherwise dispose of it, subject to any applicable legal, safeguarding or administrative requirements.

9. Sharing personal information

We do not intend to sell personal information.

Personal information may be shared where reasonably necessary for academy operations, safeguarding, administration, competition participation, legal obligations or services required to operate our website and registration process.

We will seek to limit information shared to what is reasonably necessary for the relevant purpose.

10. Your privacy choices and requests

You may contact the academy if you have a question about personal information that you have submitted to us or if you believe that information we hold about you is inaccurate.

Depending on the circumstances and applicable law, you may also request information about how your personal information is being used or ask us to correct or delete information that is no longer required.

Requests concerning a child should normally be made by the child's parent, legal guardian or another person with appropriate authority.

11. Contact us

If you have questions about this Privacy Notice, personal information submitted through our website, or a privacy request, please contact Bole Michael Football Club & Academy.

Location: Addis Ababa, Ethiopia

Phone:
+251 912 752 859
+251 963 143 362
+251 913 995 520

Email: bolemichael1212@gmail.com

12. Updates to this Privacy Notice

We may update this Privacy Notice when our website, registration process, academy activities or data practices change.

The updated version will be published on this page. We encourage parents, guardians and website visitors to review this notice periodically.

Last updated: September 2026